Happy Holidays Gift Market Vendor FAQ

Submission of a vendor application signifies that you have read and agree to the information contained in the FAQ below and that all of the information supplied in the application is accurate.

When and where is the show?
• Saturday, Dec. 12 (10 am - 5 pm) - Sunday, Dec. 13 (1 pm -5 pm) 2015
• Arlington Museum of Art, 201 West Main Street, Arlington, Texas 76010

Update 10/11/15: The early bird application period is ended and early bird applicants are being juried. 10 x 10 booth spaces are now full. A couple of 6 x 8 and tabletop spaces are still available. There is currently a waiting list for 10 x 10 spaces, however if you would like to apply for a 6 x 8 or tabletop space and be added to the waiting list in case a 10 x 10 booth opens up, please state this in your response to "notes" that you would participate at the smaller size but would like to be added to the waiting list for a 10 x 10.

This show's quota of jewelry artisans has been met and a wait list of jewelry artisans has been started from early bird applications. The show's quota of bath and beauty artisans has likely been met. (Additional updates below, as needed, are in italic or text has been struck through.)


Update 11/4/15: Applications already received are being processed to fill the remaining spaces in this show. If you are interested in being placed on a wait list to participate in HHGM, please fill out an application but DO NOT submit an application fee at that time. You will be contacted if a space opens up and if your products are a good fit for the show. If you are offered a space that opens up, you will be under no obligation to accept it since you will likely be applying for other shows in the mean time.

What requirements must be met to sell at Happy Holidays Gift Market?
• Handcrafted items must be made by the artist or crafter vending at the show.
• Vintage items must be at least 20 years old.
• You must submit a list of items in your application that you plan to sell at the show along with links to representative items. (This is a juried show and we use this information in the jury process and to assign vendor booths.)
• No more than 2 vendors may share a booth. (Each vendor will be considered separately in the jury process.)
• You must not have torn down early, without cause, at a previous 817ArtsAlliance show.

What may not be sold or otherwise not be allowed at Happy Holidays Gift Market?
• No edibles may be sold.
• No commercial items or handmade items not made by the vendor may be sold unless they are vintage (made prior to 1996).
• No lit candles/flames or lighted incense allowed in booths.
• No items that infringe on the copyrights or trademarks of others.

What types of spaces are available and what do they cost?
• 10' x 10' spaces are available. There is no cushion around this size so please allow for any entry needed behind tables, etc. within this footprint.
• 6' x 8' spaces (6’ deep, 8’ wide) or 5' x 10' (5' deep, 10' wide) are available. There is no cushion around this size either so please allow for any entry needed behind tables, etc. within this footprint.
• Tabletop spaces made up of one 8' long (or two 4' long) by 2.5' deep table(s) with a chair at the end  are available.
• 10' x 10' spaces are $75 (total for both days).
• 6' x 8' or 5' x 10' spaces are $55 (total for both days).
• Tabletop spaces are $45 (total for both days including table(s) and one chair).
• A completed application includes paying your $5 nonrefundable application fee. As of 10/11/15, DO NOT submit the application fee when submitting an application as you will be put on a wait list due to space limitations if your products would otherwise have been juried into the show. If there is not a space limitation on your creations and you are juried in, your application fee will be included in your booth invoice.
• Electricity is available to most spaces. Vendors are responsible for bringing and taping down extension cords.

What is the application process?
• Applications will be available on September 8 and must be completed by October 7 to be eligible for the early bird discount. The early bird discount period is now closed.
Fill out the application completely, print a copy for your records and pay the $5.00 nonrefundable application fee via PayPal to 817ArtsAlliance@gmail.com or print a copy of the application and mail it with a check for your $5.00 nonrefundable application fee to 817ArtsAlliance LLC, P. O. Box 152606, Arlington, TX 76015. (Checks should be made out to 817ArtsAlliance LLC.) The application fee will be included in your total booth invoice.
• Complete the previous step, including payment, by October 7 to receive a $5.00 early bird discount on your space if you are juried into the show. Once the show fills up, applications for a space on a wait list will continue to be accepted.
• If you are juried into the show, your application fee will be applied to your total fees due unless you submit an application only after 10/11/15 per other updates. Your remaining fees will be due within two weeks of receiving your notice of acceptance in order to reserve your space.
• We expect to begin notifying vendors, who submitted completed applications by the early bird deadline, of their application status for the market by October 12. You will be accepted, wait listed or turned down based on your application, the number of applications received and the number of vendors selling similar items.
• If you are accepted into the show, a vendor agreement for you to sign will be included with your acceptance letter along with instructions for paying the balance of your booth fee.
• Once you have been selected to participate in the show and completed payment, booth fees will not be refunded for any reason. The original, $5 application fee is non-refundable, no exceptions.


Please note:

The State of TX requires vendors to have a Sales Tax ID in order to pay sales tax on all items sold in Texas. Visit the State Comptroller's web site for more info.

If you have any questions, please send an email to 817ArtsAlliance@gmail.com .

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After submitting your application, please pay your $5.00 application fee via PayPal to 817ArtsAlliance@gmail.com or print a copy of the application and mail it with a check for your $5.00 application fee to 817ArtsAlliance LLC, P. O. Box 152606, Arlington, TX 76015 for your application to be considered during the next jurying session. See related updates above.